Please carefully read the following trader information before requesting a booking for WARPED CON 2019.
Trader Table Information

Traders may book more than one stall up to a maximum of three.

There are two types of trader stalls available. Please find below types and features :

  • Island Trading Table
    • £90 for the full weekend
    • 3 x 6ft tables configured as such:
      • 2 x 6ft tables situated in front of you
      • 1 x 6ft table situated at your side, connected to one of the other two tables length ways(L shaped)
      • There will also be space directly behind you as well as in between you and the trader behind you for a walk way
  • Tables against the wall
    • £125 for the full weekend
    • 3 x 6ft tables configured as such:
      • All 3 tables in front of you arranged 2 x 1 (L Shaped)

All pitches include up to 2 chairs per table.
You will require your own table cloth.

1 Power socket is charged at £40+vat for the weekend, so we would advise bring your own extension cables and adapters. This is a charge implemented by the venue.

Staffing

You will require staff wristbands for each of your staff.
You will be allowed 2 staff member per trader stall that you book.
Trader Parking Parking at the venue is free on the days of the convention.

Food and Drink

Doncaster Racecourse does not allow any external vendors to sell food or drink items on their premises. This includes, but is not limited to: crisps, snacks, cakes, sweets and imported snacks as well as beverages.

In the event that anyone is found selling food or drink items without written consent they will be asked to put the items away or may be asked to leave the venue without a refund.

We take food and drink rules seriously as this could affect our bookings for future events.

The racecourse will have food and drink available at the convention at their food outlets located throughout the venue.

Payments and Refunds

To make your booking please fill out the booking form. We will then contact you on the details given to take payment and secure your traders table. Only once payment has been completed should you consider your booking secure. Filling out the form does not secure booking.

Once booking is made, unless the event does not go ahead then there will be no refunds. Additionally Warped Event ltd does however reserve to the right to give refunds under any circumstance it considers to be valid.

Setup and Take down

Please be aware that you are responsible for your own stall and goods.

While WARPED CON Staff and Volunteers may be available to assist you, we are not responsible for any damages that may occur by accident. The venue will be open from 6am on convention day for loading your goods.

Stock can be left over night if you wish and while the Racecourse does have security we are not responsible for your stock at any time. If your wish to set up on Friday traders may load in from 2pm until 5pm.

Public Liability Insurance 

It is a condition of taking part in our event that you have public liability insurance to cover any potential liabilities arising from any incidents caused by you, your staff or your contractors. You have the option to pay to be included on our insurance at a cost of £27 inc vat for the weekend if you do not have your own cover. If you already have/wish to make your own arrangements to cover these liabilities, you will be required to fill in a waiver form which will be kept on record.

Traders-Tables-Layout